Book a room

The VIC's bookable spaces are the Ponderosa (seats 40, full A/V) and Sequoia (seats 80) conference rooms. Each room's page shows the days it's open, and you can book any start and end time inside its hours.

Step by step

1. 1Open Bookings, or use Reserve a Conference Room on the dashboard.
2. 2Pick a room and click Book.
3. 3Choose a day from the calendar.
4. 4Choose a Start time, then an End time. The End list runs only to closing or to the next booking, and shows how long each option is. Start times that are taken or already past are greyed out, and the day's existing bookings are listed underneath.
5. 5Include your setup and teardown in the time you book — the room is held only for that time, and the next group may start right after you.
6. 6Optionally add a title, the number of attendees, and any notes (setup needs, A/V, catering, accessibility) — building staff see the notes.
7. 7Click Confirm reservation. You'll land back on Bookings with a confirmation banner and the reservation in My upcoming.

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1. 1Pick a day. The calendar opens on the current month; the arrows beside the month name step forward and back. You can book up to 12 months ahead — days outside that window, and days the room is closed, are greyed out and can't be selected.
2. 2Start and End. Pick any start, then an end — the End list only offers times before closing or the next booking, and shows each option's length.
3. 3Already booked lists the day's taken times. The note below it is the reminder to include your setup and teardown.
4. 4Title is optional. Leave it blank and the room name is used.
5. 5Attendees and Notes — the notes reach building staff, so flag setup, A/V or accessibility needs here.
6. 6Confirm reservation books it. Nothing is held until you click this.

Rooms at a glance